Industry · Personal Training

Management Software for Personal Training Studios

MomentoTraining is the management software for personal training studios that centralizes sessions, clients, payments and trainers in a single dashboard. Built for personal trainers and PT studios that want to grow without losing control.

Personal trainer working with a client at a training studio
Ana García · Functional PT
Package: 7/10 sessions · Today 10:00
Active
34Clients
92%Retention
6.2k€/ month
+35%More client retention
−70%Less administrative time
100%Sessions tracked digitally
0External tools needed

The main challenges in managing a Personal Training Studio

These are the most common obstacles that hold back the growth of personal training studios, and the ones MomentoTraining solves in a targeted way.

01
An overflowing schedule that is hard to manage

Coordinating sessions for several trainers with multiple clients at the same time, with no overlaps and no lost bookings, is chaos without a specialized system.

02
Used-up packages and clients who leave without renewing

Without automatic package-renewal alerts, clients reach the end of their sessions and simply don't come back. A manual process that leads to direct losses.

03
Manual collections and tracking of outstanding payments

Keeping track of who has paid, who owes and how much, with monthly fees and packages intertwined, without a centralized system leads to errors and lost revenue.

Key Features of the Software for Personal Training Studios

Purpose-built tools for the day-to-day management of a personal trainer, a box or a PT studio. From session booking to revenue tracking.

Schedule and PT Session Booking Management

A visual calendar for each trainer. Clients book their own sessions from the app. No calls, no WhatsApp, no scheduling mistakes.

Digital Training Client Profiles

Session history, goals, trainer notes, payments and documentation. Everything in each client's profile, accessible from any device.

Training Package and Membership Management

Sell session packages and monthly memberships from the app. The system deducts each session and alerts you when a package is about to run out.

Digitally signed contracts

Clients sign the training contract, the informed consent and the initial assessment right from the app. No paper, no printers.

Real-time KPIs and analytics

Revenue, client retention, occupancy per trainer and monthly trends. Real data to make better decisions about your business.

Automations that save you time

Session reminders, package-renewal alerts, payment notifications and automated communications, so you never have to remember a thing.

How MomentoTraining digitizes your Personal Training Studio

In less than 2 weeks your studio is fully digitized and running at full capacity.

1
Setting up your PT Software

Our team sets up the dashboard with your services, trainers and pricing.

2
Your app published

Your studio's app is published on the App Store and Google Play under your own brand.

3
Your clients onboard

Clients sign up, book sessions and pay straight from the app.

4
You just train

The system handles the schedule, payments and communication. You focus on your clients.

Schedule — Week 24June 2025
Func PT
09:00
Ana G.
Strength
10:00
Carlos
Weight PT
09:30
Laura
Free
Cardio
11:00
Marta
Strength
12:00
Javier
Free
Func PT
12:00
Sara
Pilates
13:00
Elena
Free
Occupancy today: 78%3 free sessions
Session management

Online Session Booking for Personal Training Studios

Each trainer has their schedule visible from the dashboard and the mobile app. Clients book, cancel and manage their sessions on their own. All you have to worry about is training.

  • An individual schedule per trainer, viewed in a single dashboard
  • Clients book their sessions 24/7 from the app
  • Cancellation with a configurable minimum notice period
  • Automatic reminder 24h before the session
  • Complete session history per client
Retention alertsActive now
⚠ Package about to run out
Carlos Ruiz · 1 session left in his 10-session package
🔴 No activity — 14 days
Marta Pérez · last session 2 weeks ago
✓ Membership renewed automatically
Ana García · charged 89€ · invoice sent
📅 Renewal coming up
Laura Méndez · membership expires in 5 days
Client retention

Client Retention at your Personal Training Studio

The dashboard automatically identifies clients whose package is about to run out, who have no recent activity or whose membership is about to expire. Act at exactly the right moment with the right message.

  • Alert when a package has 1-2 sessions remaining
  • Notice of clients with no activity in the last X days
  • Memberships renewed automatically with charge and invoice
  • Direct communication with the client from the dashboard
  • Real-time monthly retention metrics

Real results with the Management Software for Personal Trainers

Personal training studios and boxes that use MomentoTraining achieve these results in their first 6 months of use.

+35%Increase in monthly client retention
-70%Reduction in time spent on administrative tasks
100%Sessions and payments tracked digitally
0External tools needed

It's Time to Train Your Business

MomentoTraining helps you simplify operations, automate workflows and deliver a premium experience under your own brand. Talk to our team and discover how to unlock your business's full potential.

Book Your Free Demo
MomentoTraining on multiple devices
Frequently asked questions

Answers to your questions about your training studio

MomentoTraining centralizes sessions, clients, packages, memberships, payments and analytics in a single dashboard built specifically for personal training studios.
Yes. Your studio's app, available on the App Store and Google Play, lets clients book sessions anytime and without phone calls.
You set up packages of 5, 10 or as many sessions as you need. Clients buy them from the app and the system deducts them automatically.